To provide full administrative support; including email management and correspondence, note taking for meetings and project organisation. Typing, compiling and preparing reports, carrying out research.

To liaise with international artists and offer support and advice around sponsorship, applying for visas and relocation. Act as researcher for updates to legal compliance, both in immigration and local authority Environmental Health regulations.

Liaising with senior managers to ensure tasks and projects are communicated effectively. Ensuring timely correspondence between the Director and internal/external contacts.
Diary management; to include personal arrangements, reminders for meetings and tasks, calendar entries and travel organisation.

To be flexible and able to travel at short notice, travelling with the Director as required.

To deal with bills and utilities for the office, car maintenance and servicing, and any ad hoc duties as required by the business.

About You

Experience as an executive assistant or business admin manager/support is essential. You will need to be extremely organised and able to cope with multiple tasks at one time. You must be able to take detailed notes on all projects, keeping these available using a suitable platform should a review be needed. Good communication skills are a must, you will be liaising with staff, artists, managers and other business owners so you must be able to adapt to suit. A good level of English, Spanish and or Portuguese is required, with other languages also beneficial.

You must be assertive and proactive in all aspects of the role; with the ability to be one step ahead at all times. You will be dealing with personal matters as well as business, so the utmost discretion is required.

You will need to be passionate about art and take an interest in the growth and improvement of the business.

Start Date: March 2024

Salary: £30,000 per year